A Simple Guide to Planning a Corporate Event

A Simple Guide to Planning a Corporate Event

Corporate events can serve a wide variety of purposes. You can use corporate events to celebrate holidays, boost morale, encourage unity, educate your staff, or reward your employees.

However, you probably already know why you want to host a corporate event. The question is how to make it happen?

That’s what we’re here to talk about. Keep reading for a quick guide on planning an event for your company.

Pick a Date

First, you need to figure out the best date to host your corporate event. If the event is based on a holiday, this part will be easy.

Remember, however, that it’s best to host a company event on a more convenient day for people, as they probably have personal holiday parties they would like to attend or host as well.

Assess Your Budget

Next, you need to create an event budget. How much money do you want to spend on this business event?

Your budget will include:

  • Renting a venue
  • Hiring entertainment
  • Catering
  • Bartending services
  • And more

Make sure you make a list of all of your expenses to calculate the total figure. We recommend reaching out to the event services you want to get a quote for the most accurate budget assessment.

Reserve the Venue

Now it’s time to lock down the venue of your choice. If you’re conducting the corporate event at your business location, this is simply a matter of preparing the space for the event.

Otherwise, you’ll need to book the venue in advance to ensure it’s available on the right date. We also recommend planning ahead for event clean up. Find a cleaning service that can take care of the event cleaning, whether your rent a location or have the event at your business.

Plan the Entertainment

The best events are those that keep people engaged at all times. For a corporate event, this could mean hiring speakers to educate and motivate your staff, hiring a live band, or enlisting some other form of entertainment.

Ultimately, it depends on the nature of your event. You can also look into DJs, hypnotists, photobooths, etc.

Hire a Caterer

Whether you’re hosting a business event or a personal event, your guests will expect to be fed. Naturally, one of the most important event services to hire is the caterer.

Make sure you hire a caterer that can provide a variety of options, including those for people with dietary restrictions. And, of course, make sure they’re available for the day and time of your corporate event.

Send Out Invitations

Finally, once you have everything planned, you have one last step. It’s time to send out the invitations.

You can do this formally with letters or send emails to your staff. If plausible, you can also bring up the corporate event at a company meeting to ensure everyone gets the information.

We also recommend sending out reminders a few weeks and a few days before the event. Ensure the invitations include all the important details, such as date, time, location, dress attire, and more.

Planning a Corporate Event?

As you can see, there’s a lot to think about when planning an event for your company. Begin the process early and take your time to prevent anything from slipping through the cracks.

And if you want more advice for your corporate event, look no further. Check out some of our other business and entertainment articles while you’re here. Our blog is full of valuable insight created for people like you.