When you have been given the responsibility of choosing a venue to host a corporate event, there are more than a couple of things to consider. The venue itself has the power to make or break the experience for those attending the event and for themselves or your business. So, it’s a bit of a nerve-wracking experience choosing the right one.
The perfect venue for your corporate event will hang on many things, such as what you need to host the event, where the people attending the event are coming from and, of course, the ambiance itself. However, not to worry. In this article, you will be introduced to 5 key things to consider when hiring a venue to host a corporate event or meeting.
Table of Contents
Location
The first thing you will need to consider is the location of the venue, as you will need somewhere that is easily accessible to get to via car or public transport. You also need to ensure that it is somewhere well known, so if you have people attending it from all over the country, they can find it without much hassle. If the event is larger than this, you will need to make sure that the venue is within easy reach of an airport, such as The Venue at Friendship Springs.
This will ensure that everybody arrives on time and that if the corporate events or conferences are running over a weekend, there will not be any issues with finding nearby hotels for people to stay in.
Event Type
Next, you need to consider what type of event you are holding. If it is a medical-based event and is based around seminars and lectures, you will need a location that has a suitable lecture hall that can sit all the people who will be attending.
However, if you’re hosting things, such as a business strategy meeting, you may need a space that is a bit more comfortable for focused work. Always be sure that any venue that you choose is suitable and has the required facilities.
Ambiance
Next, you need to consider the vibe that the venue itself sets off. It would be rather unusual to choose something like an elegant theatre to host a meeting about predictions of incoming assets in the next quarter.
You want your guests to feel comfortable and, in most cases, you will be looking to inspire creativity and connection, so always look for somewhere that has a welcoming feel.
Are Food and Drink Included?
Then it comes on to the venue itself that is hosting the event: what do they offer when it comes to renting space? Do they include food and drink as part of their package? For any corporate event to go off with a bang, you will need plenty of food as it will keep people comfortable. After all, a well-laid-out buffet is a great way to start conversations, so be sure to ask about this when booking a venue.
Technology
Depending on what you are showcasing at your event, you will likely want unlimited Wi-Fi and AV technology, so it’s always worthwhile checking the capabilities of any venue and being sure that they meet your requirements. You may also need to inquire about plugging in microphones, screens, or special lighting, which may not be part of the standard package that the venue offers. So, you may need to hire additional support staff to help you. Also, consider if these support staff are available through the venue or if they have to be hired privately instead.
