Stay Organized by Having a New Hire Paperwork Checklist

Stay Organized by Having a New Hire Paperwork Checklist

Did you know that people are quitting their jobs in record numbers this year? If you count just April, there were 4 million resignations.

With so many positions to fill, the hiring process can become a nightmare. Using the right paperwork can make it much more manageable.

Are you wondering what you need? Keep reading to learn all about how to stay organized with a new hire paperwork checklist.

1. A W-4 Form

All your new hires, no matter if they’re working part-time or full-time, should have a W-4 on file. This document specifies how much of their paycheck will be withheld to satisfy the federal income tax.

Without a W-4, your accounting department won’t be able to calculate the exact number that needs to be withheld, which can cause a headache down the line. You’ll be glad to know that the W-4 doesn’t have to be submitted to the IRS or another agency, but it’s still necessary for your payroll files.

2. An I-9 Form

An I-9 is a form you won’t want to forget if you plan on following the law. Like the W-4, this one doesn’t need to be officially submitted. However, the law requires that you have one on file for every employee.

Before you even consider what to look for in a new employee, this form will confirm if the person is within their right to work in the U.S. Even if they’re not American citizens, this paperwork is necessary to prove work eligibility.

3. A Background Check

In addition to verifying their work eligibility, a background check is new employee paperwork you won’t want to skip. A thorough background check costs money, but it’s a lot cheaper than hiring someone who has been known to engage in fraud, for instance.

Depending on the industry, a background check could be required. Either way, it’s best to get peace of mind rather than having someone on your team who you can’t fully trust.

4. Non-Disclosure and Non-Compete Agreements

These two documents protect the sensitive interests of your company. With a non-disclosure agreement, your employees won’t be able to sell your information to competitors.

A non-compete agreement ensures that your employee can’t be poached by the competition. It does this by limiting how quickly they can work for a related company after leaving their position.

For a startup HR toolkit, be sure to read more info.

Are You Ready to Use This New Hire Paperwork Checklist?

Now that you’ve learned about how to stay organized with a new hire paperwork checklist, you can make sure that every new employee comes aboard with no hassle at all. The last thing you’d want to do is make a mistake that could end up costing you more money.

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